• Respect for Diversity and Team Work             • Think Africa Above all
• Transparency and Accountability                 • Integrity and Impartiality
• Efficiency and Professionalism                  • Information and Knowledge SharingPlease download the African Union CV template here. Kindly fill it out correctly and upload it to the “Resume” tab of your profile. This is MANDATORY. 

Organization Information

Reports to: Coordinator, SEWA Project
Directorate/Department : Sustainable Environment & Blue Economy
Division : Sustainable Environment
Number of Direct Reports: 0
Number of Indirect Reports: 0
Number of Positions: 1
Job Grade: GSA5
Contract Type: Fixed Term
Location: Addis Ababa, Ethiopia

The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Space for Early Warning in Africa (SEWA) project under the AU-EU Space Partnership Programme. The main objective of SEWA is to enhance the capacity to produce and deliver space-based services and applications, data and information, for early warning systems related to hazardous weather or climate events. The AUC is responsible for the overall continental coordination of the project, which has five outputs:
(1) Improved access to, processing, applicability and use of Earth Observation (EO) data, with a focus on meteorological data, and Numerical Weather Prediction (NWP) products and services for Early Warning;
(2) Established and operated African Meteorological Satellite Application Facility (AMSAF), including possible support for forecasting capabilities at different ranges;
(3) Co-designed and delivered Impact-Based Forecast services and tools;
(4) Enhanced coordination with institutional framework for hazardous weather and climate Early Warning and shared knowledge across regions; and
(5) Strengthened human capacities, knowledge and community shaping across the Early Warning value chain with a focus on space-based data and technologies.The Programme / Administrative Assistant is responsible for assisting in the delivery of programme activities including technical and administrative aspects of the programme including logistics, filings, etc. The officer will have the overall responsibility of assisting the programme on the planning and execution of all administrative tasks. S/he will make necessary follow-up on administrative matters involving various AU Departments and Directorates, and other offices.

Duties & Responsibilities:

•    Provide direct technical support to the implementation of the SEWA programme
•    Assist other program officers and participants on general programmatic, administrative and logistical matters and provide administrative support as required;
•    Provide monitoring support to overall program implementation including the program budget and provide relevant information to officers in charge of budget execution;
•    Prepare correspondence, special reports, evaluation and justifications as required for general programme implementation.
•    Prepare meetings and follow-up of related decisions for programme implementation
•    Maintain policy, confidential and management records;
•    Prepare and participate in project meetings and report and/or take notes of such meetings;
•    Perform logistical activities of international meetings (SEWA Forums, workshops, missions, etc.) and appointments
•    Prepare and maintain an up-to-date filing system of the project documents maintaining good filing of all project mails, documentation and reports;
•    Handle incoming and outgoing mails and keep a register of incoming and outgoing correspondence and documents;
•    Maintain a comprehensive overview of the work of the SEWA programme Team to ensure that timely administrative and technical support is provided for effective program delivery.
•    Provide direct organizational and coordinated support to the programme’s related events and meetings.
•    Coordinate and/or prepare relevant background documentations for SEWA related events and meetings.
•    Perform any other related duties assigned by supervisors.

Job Requirement:

Academic Requirements and Relevant Experience

•    Diploma in Secretarial/Business Management, Business Administration or any related field from a recognized educational institution with three (3) years of relevant experience in providing programmatic, administrative and logistical support in the implementation of partner funded programmes.
•    Candidates who are holders of Bachelor’s degree in Secretarial/ Business Management, Business Administration or any related field from a recognized educational institution are required to have two (2) years of relevant work experience in administrative and/or secretarial work as noted above
•    Experience in Office Management is mandatory.
•    A qualification in project management or environmental studies would be an added advantage.
•    Experience in project management involving multi-stakeholders such as RECs, Member States, RCCs, and Development Partners is advantageous
•    Administrative support experience in the fields of meteorology, climate change, environment and natural resources is advantageous
•    Work experience in SAP software system is an added advantage
•    Experience within the African Union Commission, United Nations and other international organizations involving diplomatic engagements, and familiarity to the working environment will be an added advantage

Required Skills

•    Excellent interpersonal skills
•    Sound planning and organizational skills
•    Ability to negotiate diplomatically
•    Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Change Management

Managing Risk

Core Competencies

Teamwork and Collaboration

Accountability awareness and Compliance

.Learning Orientation

Communicating with Influence

Functional Competencies

Analytical Thinking and Problem Solving

Job Knowledge and Information Sharing

Drive for Results

Continuous Improvement Focus

GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

TENURE OF APPOINTMENT:
The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 22,656.97 inclusive of all allowances for locally recruited staff of the African Union Commission.

How To Apply

Applications must be submitted no later than October 22, 2025 11h59 p.m. EAT.

Apply: THIS LINK
– Only candidates who meet all job requirements and are selected for interviews will be contacted.
– Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV)