Department: Executive Office 
Reports to: Chief Executive Officer (CEO) 
Location: Addis Ababa 
Employment Type: Full-Time 

We are seeking a highly organized, professional, and proactive Executive 
Secretary to the CEO to provide high-level administrative support to the 
Chief Executive Officer. The ideal candidate will manage schedules, 
prepare documents, facilitate internal and external communications, and 
ensure smooth operational workflow at the executive level. 

Key Responsibilities: 

• Manage the CEO’s calendar, schedule appointments, meetings, and 
travel itineraries. 
• Prepare and organize documents, reports, presentations, and 
correspondence for executive-level meetings. 
• Serve as the first point of contact between the CEO and 
internal/external stakeholders. 
• Attend meetings, take accurate minutes, and ensure timely 
distribution and follow-up. 
• Handle confidential and sensitive information with discretion and 
professionalism. 
• Coordinate and support management meetings, executive team 
activities, and company events as required. 
• Monitor and respond to emails and communications on behalf of the 
CEO, when authorized. 
• Liaise with senior executives, department heads, clients, and partners 
to support business operations. 
• Track deadlines, priorities, and action items to ensure efficient time 
and task management. 
• Maintain organized filing systems (physical and digital) for easy 
document retrieval. 

Job Requirements

Qualifications and Skills: 
Education: 
• Bachelor’s degree in business administration, Management, 
Communications or related field. 
• Additional certification in Executive Assistance or Office 
Administration is an advantage. 

Experience: 
• Minimum of 5 years of experience in a similar role supporting C-level executives. 
• Prior experience in a corporate or high-paced environment is 
preferred. 

Key Competencies: 

• Exceptional written and verbal communication skills. 
• Strong organizational and multitasking abilities. 
• High level of discretion, confidentiality, and integrity. 
• Advanced proficiency in Microsoft Office Suite (Word, Excel, 
PowerPoint, Outlook). 
• Ability to work independently, take initiative, and solve problems 
proactively. 
• Professional appearance and demeanor. 
• Strong interpersonal skills and emotional intelligence. 
• Ability to remain calm and efficient under pressure. 
Additional Information: 
• May require occasional travel and extended working hours. 
• The role requires a strong commitment to excellence and executive
level service delivery. 

How To Apply

 Only qualified & interested candidates are encouraged to apply for this position: 
1.1.    For online applicants, please attaché and send: 
•    the completed Job applicant’s summary form, with your updated CV & credentials copy, stating the position (Executive Secretary to CEO) on the subject line; and mail to recruitment@motiengineering.com CC to “vacancy@motiengineering.com
o    Or 
1.2.    physically drop:
•    Your completed Job applicant’s summary form with updated CV & Copy of credentials at our Office Located: “Africa Avenue, Mega House/building, 3rd floor office No 309/ 307. For further Information, you can call /Contact on: - +251114702142/+251114701635/+251114702015