Our Company Ries Engineering S.C. is one of the major pioneer private Organizations in East Africa that has been established since 1965 as an Importer and Distributor of world-renowned Earthmoving, Construction, & Mining machinery and AGCO machineries with full responsibility for their effective and efficient operations. 

 Assistant Executive Secretary - is responsible for providing medium-level administrative support. The Assistant will be responsible for scheduling, coordinating meetings, and handling communications. This role requires good organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Duties and Responsibilities

1. Administrative Support:

   • Handle incoming and outgoing communications, ensuring timely and accurate responses.

   • Organize and maintain files, records, and documents, ensuring confidentiality and easy retrieval.

   • Ordering supplies, managing office equipment, and ensuring the smooth functioning of the office. 

   • Maintaining and organizing both physical and digital files, ensuring accurate and up-to-date records. 

2. Meeting Coordination:

   • Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.

   • Track follow-up actions and ensure that deadlines are met for tasks assigned during meetings.

   • Serve as a liaison between the office and other departments, ensuring smooth communication and coordination.

3. Communication and Relationship Management:

   • Act as a point of contact for internal and external stakeholders, representing the office with professionalism and courtesy.

   • Facilitating communication between executives, employees, clients, and other stakeholders.

   • Ensuring timely and accurate dissemination of information to relevant parties. 

4. Travel and Event Planning:

   • Arrange business travel of the Office and others, including processing visa and ticket, and all other travel requirements

5. Confidentiality and Discretion:

   • Handle sensitive and confidential information with the utmost discretion and integrity.

   • Ensure that all communications and documents are managed in compliance with company policies and legal requirements.

6. Support to Senior Management:

   • Provide administrative support to other senior managers as needed, ensuring alignment with the directives.

Job Requirements

Education and Experience:

• Bachelor’s degree in business administration, Management, Communications, or a related field. Additional qualifications in office management 

• A minimum of 5 – 7 years’ experience in an Assistant Executive Secretary role or similar position, preferably supporting a GM. 

• Experience in multinational companies, share companies, corporate companies, and related companies is advantageous.

Knowledge, Skills, Competence:

• good organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.

• Excellent written and verbal communication skills, with attention to detail and accuracy.

• Strong interpersonal skills, with the ability to interact effectively with senior staff and external stakeholders.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Proficiency in the English language.

How To Apply

Interested applicants are required to submit their application with full CV and other supporting documents through 

iobs@riesethiopia.com

 and our Mobile Number +251908186168