For over a decade, Washington Healthcare has earned the trust of millions by delivering compassionate, high-quality care across Ethiopia.  

Now, in a bold stride toward redefining healthcare in the region, Washington Healthcare is proud to unveil its most ambitious venture yet: a state-of-the-art tertiary hospital that will redefine healthcare standards in the region. With 110 beds, Ethiopia’s first PET scan machine, and the first privately operated LINAC machine for advanced cancer treatment, this facility will set a new benchmark in medical innovation. 

Even more , the hospital will be managed and operated by the world-renowned Apollo Hospitals Enterprise Group ,an Indian multinational healthcare group headquartered in India. It is the largest private hospital network in India, with a network of 71 owned and managed hospitals.  . 

This new facility will be more than just a hospital; it will be a center of excellence, hope, and innovation. Powered by Apollo’s international expertise and Washington Healthcare unwavering local commitment, the hospital is set to raise the bar for tertiary care in Ethiopia—ushering in a new era where advanced medical technology meets heartfelt, patient-centered care. 

Job Advert: Project Admin Secretary

Designation: Project Admin Secretary

Reports to: Project Management Office Head

Salary & Benefits: Negotiable and Attractive     
Number of people required: 1

The Project Admin Secretary will provide comprehensive administrative and secretarial support to the project team, ensuring the efficient and smooth operation of all project-related activities. This role involves managing project documentation, scheduling meetings, facilitating communication, and supporting the overall administrative needs of the project.

Roles & Responsibilities

• Administrative Support:

  • Manage and organize project documentation, including reports, presentations, contracts, and correspondence, both physical and digital.

  • Maintain project files, ensuring proper indexing, storage, and retrieval.

  • Schedule and coordinate project meetings, workshops, and events, including sending invitations, booking venues, and preparing agendas and minutes.

  • Prepare and format project-related documents, presentations, and reports as requested by the Project Coordinator/Manager.

  • Handle incoming and outgoing project communications, including emails, phone calls, and official letters.

  • Assist with travel arrangements and logistical support for project team members.

  • Manage office supplies for the project team and ensure availability.

• Coordination & Communication:

  • Facilitate effective communication channels within the project team and with external stakeholders.

  • Assist in tracking project progress and following up on action items from meetings.

  • Liaise with various departments to gather necessary information and ensure smooth project flow.

• Financial & Resource Support (as applicable):

  • Assist in tracking project expenses and maintaining basic financial records for the project.

  • Process invoices and expense claims related to project activities.

  • Support resource allocation and tracking for the project.

Minimum Requirements

• Diploma or Bachelor's degree in Secretarial Science, Office Management, Business Administration, or a related field.

• Minimum of 0 years experience.

• Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.

• Excellent organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.

• Strong written and verbal communication skills in Amharic and English.

• Proactive, reliable, and able to maintain confidentiality.

Job Requirements

Minimum Requirements

• Diploma or Bachelor's degree in Secretarial Science, Office Management, Business Administration, or a related field.

• Minimum of 0 years experience.

• Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.

• Excellent organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.

• Strong written and verbal communication skills in Amharic and English.

• Proactive, reliable, and able to maintain confidentiality.

How To Apply

Interested Candidates can apply through THIS LINK