We are looking for an experienced Office Assistant to support day-to-day operations across multiple functions. This is not a traditional admin role — we’re looking for someone who is proactive, detail-oriented, and familiar with the import/export industry, who can assist not only with general office tasks but also with customs clearance, accounting support, compliance, banking, insurance, and basic ESL correspondence.

Job Requirements:

• 2+ years of experience in an office role, preferably in the import/export or logistics industry.

• Solid understanding of import documentation, customs procedures, or international trade processes.

• Proficiency in Microsoft Office (especially Excel) 

• Strong organizational, multitasking, and communication skills.

• Proficient in English & Amharic.

Preferred Qualifications:

• Experience dealing with customs, freight, or regulatory agencies.

• Experience with insurance or banking admin related to trade.

• Good written and spoken English for handling overseas communication.

Key Responsibilities:

Administrative Support

• Handle day-to-day office duties including filing, data entry, email management, and phone reception.

• Maintain digital and paper records of shipments, payments, and regulatory documents.

• Order office supplies and assist with scheduling meetings or courier pickups.

Import / Customs Assistance

• Support customs clearance by preparing and organizing shipping and import documents (invoices, packing lists, bills of lading, etc.).

• Coordinate with freight forwarders and customs agents as needed to ensure smooth clearance.

• Track and follow up on shipment statuses.

Accounting & Finance Support

• Assist with invoicing, payment tracking, and reconciling basic accounts.

• Organize documentation for VAT/duty payments and bank transactions.

• Help prepare paperwork for auditors, banks, or insurers.

Compliance & Documentation

• Ensure that import activities follow local and international compliance standards.

• Keep records updated for insurance, licenses, and trade-related registrations.

Banking, Insurance & ESL Tasks

• Communicate professionally with banks and insurance providers.

• Draft and respond to English-language emails with overseas suppliers, customers, and service providers.

• Assist in preparing basic ESL business communication (quotations, inquiries, etc.).

How To Apply

Salary & Benefits: Commensurate with experience
Apply: Please send CV and supporting cover letter to careers@kgt-import.com (Include the position you’re applying for on the subject line)