Our multi-sector business seeks a detail-oriented and efficient Secretary to provide comprehensive administrative and documentation support. The role combines traditional secretarial tasks (filing, correspondence, scheduling) with cross-functional coordination to ensure smooth operations across diverse business units. 

Duties & Responsibilities:

1. Core Secretarial Duties 

• Manage the calendar, appointments, and travel arrangements . 

• Type, format, and proofread business documents (reports, memos, presentations). 

• Handle incoming/outgoing correspondence (emails, letters, calls). 

• Maintain physical and digital filing systems (contracts, reports, meeting minutes). 

 2. Documentation & Compliance 

• Prepare and organize sector-specific documents (e.g., regulatory filings, tender document, project reports). 

• Ensure proper version control and confidentiality of sensitive files. 

• Assist in drafting standard operating procedures (SOPs) and templates. 

3. Meeting & Coordination Support 

• Record minutes and follow up on action items. 

• Liaise with department heads, clients, and external partners. 

4. General Administrative Support 

• Order office supplies, process expense reports, and manage petty cash (if applicable). 

• Assist with event planning (corporate meetings, team gatherings). 

Job Requirements

Qualifications & Skills 

Education: Diploma/Degree in Office Administration, Secretarial Studies, or related field. 

Experience: 

•  Minimum 4 years as  Secretary,. 

•  Experience in multi-sectors work environments (e.g., trading, services, manufacturing) is a plus. 

Technical Skills: 

•  MS Office  (Word, Excel, PowerPoint, Outlook) – Advanced proficiency. 

•  Basic understanding of document management systems (SharePoint, Google Drive). 

Soft Skills: 

•  Strong organizational and time-management abilities. 

•  Professional communication (written and verbal). 

•  Discretion in handling confidential information. 

How to Apply

• Interested and qualified candidates can apply using THIS LINK